How to plan your events’ transport logistics using Iventis

Planning transport logistics around any large scale event can be a headache. The intricacies of moving thousands of people around the vicinity of an event is both challenging and time-consuming and can put even the most experienced planners to the test. While communication and organisation are key, having a solid transport management plan in place is paramount.

Iventis enables planners to design every aspect of transport operations - from city wide routes to local transport facilities.

Since Iventis’ launch, transport planners have been quick to utilize our tool and adopt it into their armoury. Interviews and feedback from these teams demonstrate how life before planning using Iventis was unimaginable. This is because Iventis brings together three, often individual, components necessary for transport planning: a web mapping platform, GIS drawing capabilities and accurately scaled CADs/plans.

There are so many ways Iventis can be used in the transport field and we are often surprised at the new and ingenious ways transport professionals utilize the tool.

There are so many ways Iventis can be used in the transport field and we are often surprised at the new and ingenious ways transport professionals utilize the tool. Here, we look at some of the key attributes of the software in helping to plan transport logistics for large scale events across the globe.

Service-Specific Planning

From city buses and taxis to private vehicles, Iventis is used to plan the detailed operations for numerous transport services and client groups around a large event. Parking areas, load zones, staging and holding areas are usually identified using Iventis. The platform allows users to visualise the vehicle capacity in car parks and load zones and plan for boarding/alighting passenger queues using Iventis’s crowd measurement tools.

Vehicle ingress and egress routes to identified parking areas, load zones, staging and holding areas can also be formulated using Iventis, and the platform’s ability to scale from detailed CADs to a wider city view allows routes across cities to be easily designed.

Transport Hub
Routes, scaled 3D models of assets, queues can all be visualised.

What’s more, Iventis automatically calculates transport operational metrics like distances, walking times and capacities and all routes and operations can be exported to excel or into a shapefile to be used on other GIS software.

Traffic Management Planning

Road closures, detours and other traffic management schemes are often mapped on Iventis. The tool’s to-scale drawings allow for detailed traffic barrier, cone, and signage planning across a network. Positions of traffic marshals can also be laid out. Users can export equipment lists to aid in their procurement process.

Iventis’s date and time tool can also be utilized to demonstrate the installation of a traffic management scheme, its operation and takedown across a certain period.

The system also includes, ‘what 3-words’ integration, a tool that divides the world into three-metre squares giving each square a unique combination of three words. This is the easiest way to find and share exact locations on a project of scale.

City, Region and Country Planning

Whether it be a Games Route Network (GRN) through a city or an Olympic Torch Relay across a country, Iventis is often used by transport professionals to assess possible routes and engage stakeholders in their decisions.

City Transport Network
Iventis provides functionality to develop route plans across cities and regions.

As always, other aspects of transport planning such as traffic management plans, parking lots and load zone spaces, can be overlaid onto identified routes like the GRN to provide a holistic picture of an event’s traffic operations. The map can also be zoomed out to provide a wider city context.

Iventis also integrates any event plans and CADs directly onto the map, making detailed planning at a venue level easy.

A Platform for all Staff and Stakeholders

We often find that once a specific team or department within an organisation starts using Iventis, everybody soon wants access to it.

We often find that once a specific team or department within an organisation starts using Iventis, everybody soon wants access to it as well and event transport professionals often extend access to city and regional transport departments. As it is a web-based application, only an internet connection is needed to access all operational plans making it incredibly easy to share information within an event or with stakeholders. Iventis promotes the collation of data onto the platform, allowing multiple stakeholders to upload their GIS data directly to the site for others to view, edit and utilise in their plans. This can include city signage or VMS infrastructure, CCTV and speed cameras, existing public transport networks, various isochrones, you name it! Any GIS data can easily be integrated into Iventis.

City Transport Network
Transport and traffic management is often a major challenge for event planners.

Getting the right people to the right places, in a safe and orderly manner is integral to the success of large events. With multiple transport modes and attendees positioned or travelling across thousands of different locations, transport and logistics efficiencies are incredibly important.

Our experience working with destinations, large scale event organisers and federations alike has allowed us to work on some of the most complex events known to man. Our platform allows multiple agencies and stakeholders to reap the benefits we have learnt from our many years of experience all wrapped up in a solution we are ready to help deploy.

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